AUGUST 2013 MEETING MINUTES

August 13, 2013 – Scott and Nancy Mays Home

MEETING BROUGHT TO ORDER - President, John Hendrix

OPENING PRAYER – John Hendrix

SCRIPTURE READING – Nancy Mays read from the book of Haggai.  In chapters I and 2 it tells us how Haggai was given messages from the LORD for the people.  They were to get busy building the temple to worship the LORD in.  The LORD explained how he had been withholding blessings from them and how life would be so much better if they would build the temple and get back to worshipping Him like they should. They were promised they would be blessed more abundantly than they could ever imagine if they would build the temple and worship GOD.

We experience first hand how building a church building in a community in Haiti changes the people in the community.  We see and hear the joy of the Lord flow more freely each time we return.

ROLL CALL:  John and Kathy Waits, John Hendrix, Joe and Nancy Moore, Sue Eldridge, Steve and Sue Johnson, Scott and Nancy Mays, Lloyd and Pat Dunn, Ed Lykins, Cheryl Jennings, Dennis Forsythe, Denny Anspach, Mark StClair,  Mike Layman, Donna Young, Ronnie Anderson, Jim and Kim Tutt, Bill Christman, Terry Parker, and Carol Thatcher

SECRETARY'S REPORT:  The July report, written by Lisa StClair, was read by Carol Thatcher. There was clarification made by John Hendrix that the trip cost stated was only the cost of the airline ticket and did not include the $300 in-country cost or the costs of the immunizations needed.  Cheryl Jennings made a motion to accept the report as discussed.  Donna Young seconded the motion.  All approved and motion was carried.

TREASURER'S REPORT:  Steve Johnson reported the current 2014 Project balance will stay approximately $14,000 to complete the buildings at Achin and Ennery due to the new information John Hendreix has received from Sainsurin this past week. 

Scott and Nancy Mays and John Hendrix drove to North Carolina to visit with Sainsutin and Mary at their daughter’s home.  The church buildings at Achin and Ennery, Haiti, were discussed and what it will take to finish construction on them to the point they are ready for the CMF work team to put the roof on in January.  There has been extra supplies and labor needed to complete the building up to the roof line. Sainsurin had an itemized bill of the items to finish both churches; the total coat was $5,100.

Scott Mays made a motion to send the $5,100 to Saunsurin for the building supplies so the church buildings will be ready for the roof when the CMF work team gets there.  Jim Tutt seconded the motion. Vote taken, it passed.

Jim Tutt made a motion to accept the treasures report, Cheryl Jennings seconded the motion, all approved and the motions carried.

Presentations:

August 25 a.m. Brooksville, Ky.

August 25^th  ---Winchester, Ohio  --- 6:00 p.m. Steve Johnson

September 22^nd p.m. @ Countryside Church of Christ, 468 Tranquility Pike, Seaman   

October 13^th a.m. @Seaman Church of Christ, 300 Broadway Street, Seaman, Ohio 

OLD BUSINESS:

Fund Raising

·        5K race headed by Terry Parker--he will be handing out jobs at the next meeting.

·         Sept 14 @ Bob and Sharon Malcom's home, 217 Rarden Rd., Peebles, Oh.  Registration opens at 7:00 a.m. with a $20 registration fee.  Race starting time is at 8:00a.m.  Runners will follow Portsmouth Rd toward St. Rt. 32 and return to starting point for finish line. There will be photos and awards for winners.  Thank you for all your help and support in this event.

·        Draft Horse Field Days.  Oct 4, 5, 6.  Carol will set the menu.  John Hendrix will take care of the music for Sunday a.m., Jason Moore will present the devotions, Steve Johnson will take care of communion. Enclosed is a list of churches and the food items they have donated in the past.  Please check the list for your church and if you need to have it changed call (937)386-2444. We are good at going to plan B, no problem.  

Bus

·        Bus work day:  several more soon to get the bus ready to be shipped @ Ed Lykins shop.

·        Supplies to ship on bus:

·        Already purchased or received:  14,000 roofing nails, scaffolding, 15 gallon diesel fuel tank

·        Needs:  2 steel doors w frames, 5 gallon plastic buckets, shovels, picks, handles, builder string, wheel barrows, lawn mower, 55 gallon drum, enough 10 foot corrugated roofing material.  It was thought that supply needs could be brought before churches for possible donations. 

·        Groceries, cleaning supplies, and other household misc. supplies for the work team.

·        Clothing for the Haitian people and toys for some of the youth.

ADJOURNMENT:  Ed Lykins made a motion to adjourn the meeting, Dennis Forsythe seconded it, all approved and motion was carried. 

CLOSING PRAYER:  John Hendrix

                                                                                    Secretary Report by Carol Thatcher

 JUNE 2013 MEETING MINUTES

June 11, 2013 – Owensville Church of Christ

MEETING LEAD BY and OPENING PRAYER BY:  John Hendrix

SCRIPTURE READING:  Bill Christman read Acts 28:23 and following, the history of the church summed up in a few verses.

ROLL CALL:   Mark and Lisa St.Clair, John and Kathy Waits, Bill Kohus, John and Melissa Hendrix, Joe and Nancy Moore, Sue Eldridge, Steve and Sue Johnson, Scott and Nancy Mays, Lloyd Dunn, Ed Lykins, Ronnie Anderson, Denny Anspach, Stephen and Carol Thatcher, Rodney Hoskins, Kile Arn, Morris Shepherd, Bill Galvin, Adam Vanwink.

SECRETARY REPORT:  The May report was read by Carol Thatcher. Kathy Waits made a motion to accept the report as read.  Lisa St.Clair seconded the motion.  A vote was taken and it carried.

TREASURE REPORT:  Steve Johnson reported the current Building Fund balance.  Approximately $20,000 is still needed to complete the buildings at Achin and Ennery, the planned 2014 work project.   Jim Tutt made a motion to accept the report as given and Mark St.Clair seconded the motion.  A vote from the members was taken and it carried.

We want to thank everyone for their part in making the yearly Yard Sale a great success. The drawing for the quilt was done at the closing of the sale. April Wiesen’s name was drawn to win the beautiful quilt made and donated by Velva Johnson. 

OLD AND UNFINISHED BUSINESS: John Hendrix went through the committee reports: (1) Yard Sale – Nancy and Scott Mays did a wonderful job heading up the annual yard sale again this year. A thank you note will be sent to the Storage Unit owner where the event took place. We also want to thank everyone for their part in making the yearly Yard Sale a great success. The drawing for the quilt was done at the closing of the sale. April Wiesen’s name was drawn to win the beautiful quilt made and donated by Velva Johnson. 

(2) The 5K Run/Walk will be headed by Terry Parker.  The event will be held September 14^th at 217 Rarden Road, Peebles Ohio.  We will gather at the parking lot beside Bob and Sharon Malcom’s home with registration starting at 7:00 a.m. The registration fee is $20.  The race will start at 8:00 a.m. Runners will follow Portsmouth Road toward St. Rt. 32 and return to the starting point for the finish.

T-shirts will be given to all participants and awards will be given out to winners of all categories. Sponsorship will again be $100 to have your company name on the back of the t-shirt.  Contacting sponsors will need to be started.  Ed Lykins will order the t-shirts with the sponsor’s names on the back when it is time. John Hendrix will work on advertisement, signs, and fliers for the event.

(3) The Draft Horse Days on October 4, 5, and 6, is being planned. Jason Moore will be the speaker for church services on Sunday, Steve Johnson will take care of communion, Carol Thatcher will see the food items needed is provided, and John Hendrix will set up a work schedule for volunteers. This just leaves the music slot to be filled.

(4) Ronnie Anderson reported on the work that has been done on the bus and what is till needing done.  Discussion followed about where the bus can be kept in Haiti while the CMF work team is not there.  One of the local ministers who assisted us with transportation last trip will be in the states visiting his supporters in a couple of weeks.  Contact will be made with Melio to see if he could help with the bus storage.  

2014 trip dates and airline tickets were discussed.  If you or you know of anyone who is planning to go on the 2014 work trip let John Hendrix know.  

NEW BUSINESS:  The display board was discussed.  Melissa Hendrix has found a more user friendly board and has ordered it.  The cost is $102 plus the cost of shipping and handling. 

THE CMF HAS A NEED FOR: (1) 8 sections of 6 foot scaffolding on casters to be used on the work sites.  When the sections become available, they will need to be shipped to Haiti in the bus when it goes.  The scaffolding being used now on the CMF work sites is made out of lumber.  Real scaffolding would be safer and more user friendly.

(2) Communion set to be used in Haiti.  Many of the churches do not have enough or none for their services.  If you have any sets you are not using and would be willing to share, please do so.

Peebles Church of Christ VBS, July 8 –12, chose the CMF as their mission project.

ADJOURNMENT:  Jim Tutt made a motion to adjourn and seconded by Ed Lykins.  A vote was taken and it carried.

CLOSING PRAYER:  Steve Johnson 

                                                        Secretary Report by Carol Thatcher

The July 9th meeting will be held at the Mt. Orab Church of Christ at 7:00 p.m. The church is located at 400 Smith Avenue, Mt. Orab, Ohio.   Anyone interested, feel free to attend. The LORD has continually blessed the CMF and its work.  The CMF pray for each one of you as you support this mission work by offering up prayers, giving encouragement, participating in our fundraisers, and financially supporting the Lord’s work at all levels.  God is so good to all.  Call John Hendrix at (937)544-2443, Ed Lykins at (937)763-9495, Steve Johnson at (937)386-3946, or Carol Thatcher at (937)386-2444 if you have any questions about the CMF activities.  Continue to check the CMF website cmfellowship.com for the latest news.

 MAY 2013 MEETING MINUTES

May 14, 2013 – West Union Church of Christ

MEETING LEAD BY:  John Hendrix

OPENING PRAYER: by Jason Moore

SCRIPTURE READING:  John Hendrix read Deuteronomy 11:18-21

ROLL CALL:   Mark and Lisa St.Clair, John and Kathy Waits, Bill Kohus, John and Melissa Hendrix, Joe Moore, Cheryl Jennings, Sue Eldridge, Steve and Sue Johnson, Dennis Forsythe, Jason Moore, Nancy Mays, Lloyd Dunn, Steve Bauer, Ed Lykins, Ronnie Anderson, Denny Anspach, Carol Thatcher,

SECRETARY REPORT:  The April report was read by Steve Johnson. Lloyd Dunn made a motion to accept the report as read.  Lisa St.Clair seconded the motion.  A vote was taken and it carried.

TREASURE REPORT:  Steve Johnson reported the current Building Fund balance.

Approximately $24,000 is still needed to complete the buildings at Achin and Ennery, the planned 2014 work project. 

The best guess on what finances are still needed for the two building sites are:  Achin church building will cost another $3,500 to complete the roof and the cost of the Haitian labor, and Ennery church building will cost another $10,000 for the Haitian labor to complete the walls and the cost of the roof and its labor.  The Ennery building walls are being built by Haitian laborers and should be completed by the time the CMF work team arrives on site in January 2014.  Achin building site should also be ready for the CMF workers to install trusses and add pearling and tin roofing.  Nancy Mays made a motion to accept the report as given and Ronnie Anderson seconded the motion.  A vote was taken and it carried

OLD AND UNFINISHED BUSINESS:  Ronnie Anderson reported the cost of the tires and replacement parts for the bus was $4,129.02. There will be another $200 left to purchase to finish the needed upgrades on the bus. The bus fund has $7,438 in it. This leaves $3,000.  It may take as much as $7,000 more to cover the cost of transporting the bus to Miami, FL, shipping cost to the port in Gonaives, Haiti, and the port fees levied when it arrives.

The yearly Yard Sale near Sardinia, Ohio, will again be chaired by Nancy Mays.  It will be June 6, 7, and 8 this year. Items will need to be transported to the site on Wednesday evening to organize items and get things set up for the sale beginning on Thursday. It will take many hands to accomplish this fundraiser.

There will be a home made quilt given away at this fundraiser.  For every $20 purchased a ticket for a drawing on a home made quilt will be given out.  The winner will be notified Saturday following the closing of the sale. 

The Draft Horse Days on October 4, 5, and 6, is being planned. Jason Moore will be the speaker for church services on Sunday, Steve Johnson will take care of communion, Carol Thatcher will see the food items needed is provided, and John Hendrix will set up a work schedule for volunteers.  This just leaves the music slot to be filled.

2014 trip dates and airline tickets were discussed.  If you or you know of anyone who is planning to go on the 2014 work trip let John Hendrix know.  There will be a list made and tickets will need to be reserved soon through Becky Luka.  The sooner this is done the cheaper the trip will be.

NEW BUSINESS:  The display board was discussed. Table space is not always available to accommodate the large board being used now.  Melissa Hendrix has found a more user friendly board.  She had a copy of a picture of it and the information needed to order it if it was what the group wanted.  Ed Lykins made a motion to purchase the smaller board at the cost of $102 plus the cost of shipping and handling.  Sue Johnson seconded the motion. A vote was taken and it was accepted by all.

The CMF has a need for 8 sections of 6 foot scaffolding on casters to be used on the work sites.  When the sections become available, they will need to be shipped to Haiti in the bus when it goes.  The scaffolding being used now on the CMF work sites is made out of lumber.  Real scaffolding would be safer and more user friendly.

 ADJOURNMENT:  Steve Johnson made a motion to adjourn and seconded by Ed Lykins.  A vote was taken and it carried.

CLOSING PRAYER:  Bill Kohus 

                                                          Secretary Report by Carol Thatcher

The June 11th meeting will be held at the Owensville Church of Christ at 7:00 p.m. The church is located at 2545 US RT 50, Owensville, Ohio.   Anyone interested, feel free to attend.

The LORD has continually blessed the Christian Missionary Fellowship and its work.  We, the CMF, pray for each one of you as you support this mission work by offering up prayers, giving encouragement, participating in our fundraisers, and financially supporting the Lord’s work at all levels.  God is so good to all.

Call John Hendrix at (937)544-2443, Ed Lykins at (937)763-9495, Steve Johnson at (937)386-3946, Carol Thatcher at (937)386-2444 if you have any questions about the CMF activities.  Continue to check the CMF website cmfellowship.com for the latest news.

March 12th meeting at Mowrystown Church of Christ

MEETING LEAD BY:  John Hendrix

OPENING PRAYER: by Mark St.Clair

SCRIPTURE READING:  Jason Moore read Mathew 5:13-16. 

ROLL CALL:   Carol Thatcher, Mark and Lisa St.Clair, John and Kathy Waits, Bill Kohus, John and Melissa Hendrix, Joe and Nancy Moore, Josh, Kristen, and Dawson Souder, Jessica Jodrey, Cheryl Jennings, Steve and Sue Johnson, Dennis Forsythe, Fred and Clarine Tracy, Rodney Hoskins, Jason Moore, Nancy Mays

SECRETARY REPORT:  The February report was not read aloud.  Everyone present had had the opportunity to read it ahead of time and the reading was waived.  Cheryl Jennings made a motion to accept the report as written.  Kathy Waits seconded the motion.  A vote was taken and it carried.

TREASURE REPORT:  Steve Johnson reported the current Building Fund balance.

Approximately $25,000 is still needed to complete the buildings at Achin and Ennery.

OLD AND UNFINISHED BUSINESS:  The church building walls and bond beam have been finished at Achin.  Monies were left with Sainsurin to pay for the labor to have this work completed using the same Haitian laborers who worked with the CMF work team in February.  The cost to pay for this labor was $250 higher than the planned estimated cost.

Building supplies have been delivered to the Ennery work site.  Sainsurin has calculated the labor to lay the block for the walls will be $4,700.  Monies will need to be sent to cover this cost.  After discussion by the members Lisa StClair made a motion to send the $250 to cover the Achin labor plus $2,500 for labor at Ennery to Sainsurin.  The motion also requires Sainsurin to supply the CMF with a specific list of workers and days needed per job and wages paid for each set job before more monies are sent. (Block layers are given wages different than the carpenter and laborer.) The motion was seconded by Cheryl Jennings. Vote was taken and it carried. This will help keep everyone accountable for the monies spent and what it is being spent for.

There were questions such as, “How much has already been spent at Ennery and how does this cost compare with the monies spent at Achin.”  The buildings are equal in size and should be comparable in cost.  These numbers are to be available at the April Meeting.

The CMF must be accountable with the LORD’s monies given to us to build a basic church build for worshiping our Lord in. We, in good faith, can not build ornate buildings to please the eyes and stand out in the communities.  The church families and their faith and service are what the LORD wants to stand out in the community not the buildings.    

NEW BUSINESS:  The nomination committee, Steve and Sue Johnson and Cheryl Jennings, reported the ballet for the election in April will be as following:  President – John Hendrix, Board Member – Mark StClair, Board Member – Bill Christman, and Vice President – Ed Lykins.  

The display board was discussed. There is a need for a smaller one at some of the presentation sites.  Table space is not always available to accommodate the large board being used now.

Future work projects were discussed. Pray for the leading of the LORD and our willingness to step out on faith and follow his leading. Some of the church buildings needing repaired or replaced are challenging to what we have done in the past. We must have the Lord’s guidance and blessing to do his work he sets before us. Please join us in prayer as CMF makes decisions concerning what work projects will be selected for 2015. The work site will need to be checked out while the work team is there in 2014.  This makes the planning stage less stressful when the work site has been personally visited by some of the work team.

ADJOURNMENT:  Melissa Hendrix made a motion to adjourn, seconded by Fred Tracy.  A vote was taken and it carried.

CLOSING PRAYER:  Fred Tracy  

                                                          Secretary Report by Carol Thatcher

The April 9th meeting will be held at the Macon Church of Christ at 7:00 p.m. The church is located one block to the east off the main highway as you drive through Macon at 11838 Emmons Street.  Anyone interested, feel free to attend.

The LORD has continually blessed the Christian Missionary Fellowship and its work.  We also pray for each one of you as you support this mission work by offering up prayers, giving encouragement, participating in our fundraisers, and financially supporting the Lord’s work at all levels.  God is so good to all.

Call John Hendrix at (937)544-2443, Steve Johnson at (937)386-3946, Carol Thatcher at (937)386-2444 if you have any questions about the CMF activities.  Continue to check the CMF website cmfellowship.com for the latest news.

The process of scheduling presentations at the supporting churches has started.  This is the best way for the CMF to update everyone on the work being done at the work projects.  This also gives the CMF a way to physically show how we are being accountable for the Building Fund account made up of monies from fundraisers, church and individual supporters, personal donations, and love offerings.  Contact one of the CMF members and set up a date that is good for your calendar.

The bus fund is still growing, but it may take another $3,000 to pay for the port fees in Haiti.  The Port Inspector charge a fee based on what he thinks the value of the bus and its contents are.  It is important to have the needed bus repairs and updates finished soon so shipping can begin.  If the bus is not in Haiti when the work team arrives in January of 2014, the work at Ennery can not be safely or financially done. The team members must have the bus to stay in and work out of while there on the work site.  Make this a matter of prayer.

SCRIPTURE READING:  Stephen Johnson read Hebrew 6:9-12.  Even though we speak like this, dear friends, we are confident of better things in your case—things that accompany salvation.  God is not unjust; he will not forget your work and the love you have shown him as you have helped his people and have continued to help them.  We want each one of you to show this same diligence to the very end, in order to make your hope sure.  We do not want you to become lazy, imitate those who through faith and patience inherit what has been promised.

ROLL CALL:   Ed and Connie Lykins, Carol Thatcher, Mark and Lisa St.Clair, John and Kathy Waits, Bill Kohus, Lloyd and Pat Dunn,  John and Melissa Hendrix, Karey Hall, Joe and Nancy Moore, Josh Souder, Ronnie Anderson,  Cheryl Jennings, Bill Christman, Steve and Sue Johnson, Taylor Johnson and friend Adam

SECRETARY REPORT:  The January report was read by Carol Thatcher.  Melissa Hendrix made a motion to accept the report as read.  Josh Souder seconded the motion.  A vote was taken and it carried.

TREASURE REPORT:  Steve Johnson reported the current Building Fund balance is $31,636.41.  To finish the Achin and Ennery church buildings we worked on this past work trip, it will take another $42,000 to $44,000 to complete them based on the cost of building materials this past January.  We found block had gone up from $.50 to $.80 since the January 2012 trip as did most other building supplies.

To factor in the possible rise in the cost of building supplies it may take as much as another $25,000 plus what is in the Building Fund account to complete the buildings at Enery and Achin in 2014.  The goal set for the CMF to raise this year will be $50,000 more than what is in the account at this time.  If anyone would like to look at the CMF bank account feel free to contact any officer of the CMF at any time.

OLD AND UNFINISHED BUSINESS:  The 2013 Work Projects at Achin and Ennery and the 2014 work projects of finishing the church buildings were discussed.  The floor was opened up to the first time CMF work team members and then to anyone who wanted to share trip experiences.  Future building projects were shared.

NEW BUSINESS:  Ed Lykins read a letter of resignation of the office of President to the members.  He must focus on getting himself physically healthier.  John Hendrix, CMF Vice President, will perform the duties of President until the regular scheduled yearly election of officers in April. 

A nomination committee was assigned: Steve and Sue Johnson and Cheryl Jennings.  The committee will present a voting ballet to the members at the March meeting.  The offices to be filled are: President, and 2 Board Members.  The vote will be taken at the April meeting. The terms of President Ed Lykins, Board member Bill Christman, and Board member Mark St.Clair are expiring this election cycle. The office of Vice President will need to be filled also if John Hendrix continues to fill the office of President.

The display board will need to be updated with current project photos. Plans are to use Matthew 25:40 as the key scripture. The presentation message based on this scripture will take some revising also.

Contact one of the CMF members and set up a date that is good for your calendar. As of now there are two dates filled, Macon Church of Christ on March 17^th and Peebles on March 24^th. 

Monies for gasoline will be given to the churches that provided vans to transport the work team to and from the Greater Cincinnati Airport.

ADJOURNMENT:  Lisa StClair made a motion to adjourn, seconded by Ed Lykins.  A vote was taken and it carried.

CLOSING PRAYER:  Bill Christman read scripture from Acts and then prayed.

                                                          Secretary Report by Carol Thatcher

The March 12^th meeting will be held at the Mowrystown Church of Christ at 7:00 p.m.  Anyone interested, feel free to attend.

The LORD has continually blessed the Christian Missionary Fellowship and its work.  We also pray for each one of you as you support this mission work by offering up prayers, giving encouragement, participating in our fundraisers, and financially supporting the Lord’s work at all levels.  God is so good to all.

Call John Hendrix at (937)544-2443, Steve Johnson at (937)386-3946, Carol Thatcher at (937)386-2444 if you have any questions about the CMF activities.  Continue to check the CMF website cmfellowship.com for the latest news.

Continue to check the CMF website cmfellowship.com for the latest news and pictures of the 2013 work trip to see what was accomplished in the 12 work days.  We were able to worship two Sundays with our Haitian brother and sister believers. The second Sunday over 2,000 people attended the worship service, what an awesome blessing.  Even though we do not understand the spoken language, we do understand their rejoicing of our LORD and SAVIOR that comes straight from their hearts.

As you read in the minutes the process of scheduling presentations at the supporting churches has started.  This is the best way for the CMF to update everyone on the work being done at the work projects.  This also gives the CMF a way to physically show how we are being accountable for the Building Fund account made up of monies from fundraisers, church and individual supporters, personal donations, and love offerings.  Contact one of the CMF members and set up a date that is good for your calendar.